South Asian Weddings - Complete Wedding Planning Services

• Develop a calendar of events to determine tasks that need to be accomplished with established timelines
• Determine how many guests will attend each celebration
• Present a vendor and service list in keeping with the clients’ needs and desires
• Set and arrange all vendor appointments
• Negotiate and review all vendor contracts; we pass on referral fees and discounts directly to our clients
• Maintain a file with all vendor contracts
• Maintain on-going contact with all vendors that are participating in wedding events
• Create a schedule for vendor payments
• Interview and set up trial runs with hair and makeup vendors
• Secure a Photography team and Videography team
• Rentals of video screens from hotel / private company
• Set up photography appointments for engagement photos
• Set up appointments to select band / music vendors / DJ’s
• Create and develop a detailed timeline for all wedding celebrations 
• Review the timeline with the reception site captain and the bandleader / DJ person
• Discuss entertainment options for each celebration
• Assist and create menu for all wedding events
• Attend up to 3 tastings for menu selection
• Meet with florists, design companies, lighting, dance floors, décor, linens, and ceremony items for all celebrations
• Assist with the floor plan for all event celebrations
• Attend the meeting to select save the dates, wedding invitations, other wedding stationary
• Assist with invitation copy for proper wording, directions, accommodation cards etc.
• Assist in the creation of the out of town guest bags
• Present hotel accommodations and negotiate rates for out of town guests (max. 3 hotels) for room blocks
• Secure security to monitor gift boxes at Ceremony and Reception
• Contact all vendors 1 week prior to the wedding to review again any last minute details or changes

Pre-Wedding Planning

• Meet with the bride, groom and parents to discuss their dream day
• Select an auspicious wedding date and confirm with the Priest
• Secure the Ceremony Priest
• Create a budget based on agreed upon amount
• Create a budget distribution so that the dollars are spent in the areas that are important to the bride, groom and families
• Develop a calendar of events to determine tasks that need to be accomplished with established timelines

Celebration of Events

Mehndi

• Begin planning at home Mehndi
• Secure Mehndi artists for bride
• Select caterer for all home events
• Choose décor company for in house functions
• Assist in the selection for any lighting and floral décor

Sangeet / Mehndi

• Secure the venue for Sangeet / Mehndi
• Design the Sangeet décor 
• Assist and create a menu with caterer
• Secure Mehndi artists for guests at Sangeet / Mehndi
• Discuss entertainment for each celebration: Dhol, dancers, musical options sitar, tabla, etc.
• Assist in favor selection

Wedding Ceremony

• Secure the venue for the Baraat / Milni / Ceremony / Luncheon
• Discuss and secure mode of transportation for arrival of the groom at the Baraat
• Secure vendor to dress bride and family members on the day of the wedding
• Assist with all décor for ceremony, including Mandap, Ganesha, bride / groom’s gate, etc.
• Review all the details and items that need to be brought to the ceremony site
• Meet the florist to supervise all placements of floral arrangements
• Distribute wedding program
• Coordinate with the DJ to follow the scheduled ceremony timeline
• Assist in the selection of ceremony music
• Attend the wedding rehearsal and assist the Priest
• Assist the photographer to make sure that all wedding photos are taken in a timely manner
• Pin flowers on attendants; distribute all wedding flowers to appropriate persons
• Order garlands for ceremony(3), more depending on region
• Assist bride and groom during after ceremony photographs

Reception

• Secure the venue for the Reception
• Coordinate all aspects of reception planning
• Go to venue to oversee reception site set up
• Assist with the floor plan for wedding reception
• Assist with any rentals that are required
• Set up and attend cake tasting appointments
• Develop with the couple a must have photo list
• Review all the details and items that need to be brought to the reception site
• Assist bride and groom with transportation to the reception site
• Set up guest book/pen, set up place cards and menu cards, and set up engagement photos and bridal portrait
• Arrange guest favors display and distribute accordingly
• Supervise the boxing of the cakes
• Collect the cake rentals to be returned to the cake designer.
• Meet at the reception site 4 weeks prior to the wedding to review all the wedding reception details with the site coordinator
• Decorate the bridal suite with florals, upon request